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Stock and recipes: count bottles in centilitres, not guesses
beevity deducts stock as items are sold and puts it back on a void or refund. Each product has its own unit (pieces, grams, kilograms, millilitres, centilitres, minutes or portions), recipes take their ingredients from stock, and deliveries, counts and losses are recorded with a reason.
How does stock follow sales?
Each product can track stock in its own unit. When it is sold, the quantity is taken off. When a line is voided or a sale refunded, it goes back. There is no end-of-day stock entry to forget.
| Product | Tracked in | One sale takes |
|---|---|---|
| Singha 620 ml | Pieces | 1 |
| House rum | Centilitres | 4 (through the mojito recipe) |
| Soda water | Centilitres | 10 (through the mojito recipe) |
| Mango sticky rice | Portions | 1 |
How do recipes work?
A recipe is a product made of other products, each with a quantity. When the recipe is sold, each ingredient is deducted in its own unit. The same mechanism builds packages: a spa package with a massage and a facial, or a bucket of five beers.
How are deliveries and losses recorded?
Four kinds of adjustment cover the stock room: a delivery coming in, a count that corrects the system to what is on the shelf, waste such as a broken bottle, and a return to the supplier. Each needs a reason. The stock movement report lists the changes by product and date; the audit log says who made them.
What about goods on consignment?
Products from a supplier who is paid only for what sells can be marked as consignment, with the supplier’s name and your cost. The consignment report shows units sold, revenue and the amount owed to each supplier for any period.
Questions about Stock & recipes
Can a cocktail deduct the spirit from the bottle?
Yes. Set up the cocktail as a recipe that takes, for example, 4 cl of rum and 10 cl of soda. Each ingredient is deducted in its own unit, so the rum bottle should be tracked in centilitres.
Does beevity convert between ml and cl?
No. A recipe uses the same unit as the ingredient it takes from. If the bottle is tracked in centilitres, the recipe says 4 cl.
What is consignment stock?
Goods a supplier leaves with you and is paid for only when they sell. beevity records the supplier and your cost per item, and the consignment report shows what you owe each supplier.
Who can change stock levels?
Roles with the stock permission. An adjustment needs a reason and goes into the audit log.