Staff & commission Final checks
Staff documents: massage licences and work permits on file
Staff documents are in their final checks and go live with beevity on 1 December 2026. For each therapist you record their massage licence, spa certificate, work permit, visa or health certificate with its number and expiry date, and attach a scan. beevity warns you before a document expires, can stop a therapist with an expired licence from being booked, and prints an inspection report and a monthly statement per person.
Why keep documents in the POS?
Because the POS already knows who works on which bed. A licence in a folder does not stop anyone booking a therapist whose licence ran out last week. In beevity the booking itself checks.
What does the monthly statement show?
For one therapist and one month: every treatment, the commission earned, their share of tips, deductions such as advances or penalties, and the net amount. It prints on A4 or saves as PDF, and exports as CSV.
What is still being tested?
Documents, scans, expiry warnings, the booking check, the inspection report and the monthly statement are in their final checks now and go live on 1 December.
Questions about Staff documents
What happens when a therapist's licence expires?
By default, the system refuses to put that therapist on a treatment and says why. You can switch the rule off, or a manager can give a grace period of up to 60 days with a reason, which is logged.
What is the inspection report for?
For an inspection by the authorities. It lists who checked in, which treatments they gave on which bed or room, whether they are employed or freelance, and the status of their documents on each day of the period.
Who can see the scans?
Only roles with the staff details right. Scans are stored inside the system, not on a public address, and every view is logged.